Encapsulated partnered with UK Fostering to build Zora, a secure compliance management system that digitizes fostering records, streamlines placements, automates documentation, and ensures audit-ready Ofsted reporting.
UK Fostering
Fostering & Social Care Compliance
12 months
5 Engineers (Full-Stack, QA, DevOps)
UK Fostering is an independent fostering organisation dedicated to providing children and young people with safe, nurturing homes. Their mission is to work closely with local authorities to ensure foster carers are fully trained, supported, and equipped to make a lasting difference in children's lives.
Operating in a highly regulated environment, UK Fostering must comply with Ofsted requirements across areas such as carer recruitment, case management, child welfare tracking, and training records. Traditionally, much of this work was manual and paper-driven, creating risks of delays, missed compliance items, and audit overhead.
Encapsulated built Zora to digitize these critical processes — consolidating records, automating compliance workflows, enabling secure role-based access, and ensuring the organisation was inspection-ready at all times.
Carer & Child Records Managed
Ofsted Compliance Digitized
Reduction in Manual Paperwork
Before Zora, UK Fostering relied heavily on manual processes and fragmented systems, making compliance and case management time-consuming and error-prone.
Maintaining Ofsted-required records on paper led to inefficiencies, missing files, and difficulty preparing for inspections.
Carer and child records were scattered across spreadsheets and documents, slowing down decision-making and case tracking.
Manual processes created risks of incomplete documentation and potential non-compliance during Ofsted audits.
Matching referrals to suitable carers often took longer than necessary due to lack of digital tools and automation.
Multiple teams—carers, social workers, managers—struggled with delays and duplicate effort due to lack of a unified system.
Encapsulated built Zora as a secure, role-based compliance platform that digitized UK Fostering’s operations and automated Ofsted readiness.
All Ofsted-mandated records and documentation digitized, ensuring complete audit trails and instant access during inspections.
Centralized profiles for carers and children with histories, assessments, and placement data accessible via a single platform.
Digitized referral workflows with smart matching tools to connect children with the most suitable carers efficiently.
Implemented RBAC so carers, social workers, managers, and panel members only access relevant information securely.
Carer recruitment and training modules built in, tracking applications, assessments, bookings, and certifications.
Built reporting dashboards for compliance checks, outcomes monitoring, and performance insights to support continuous improvement.
Zora digitized compliance and case management for UK Fostering, enabling secure record-keeping, faster placements, and inspection-ready reporting.
Digitized workflows, secure access for stakeholders, and automated compliance reporting
Centralized documentation and audit trails ensured instant Ofsted readiness.
Carers, social workers, and managers accessed only what they needed via RBAC.
Real-time compliance dashboards tracked outcomes, training, and placement data.
A secure, scalable stack for compliance-grade record keeping, workflow automation, and audit-ready reporting—built for reliability and long-term maintainability.
If your organisation struggles with manual compliance processes, fragmented systems, or audit readiness, we can help. Encapsulated builds secure, digital platforms that simplify compliance, improve oversight, and reduce risk.
No commitment required • Free compliance strategy consultation • Tailored digital solution proposal